Project Management Coordinator - Marketing and Communications
Washtenaw Community College - WCC
Details
Posted:
February 4, 2021
Location:
Ann Arbor, Michigan
Salary:
$50,359-$55,395
Employment Type:
Full-time
Organization Type:
Higher Education Institution
Preferred Education:
Bachelor’s
Outstanding opportunity to be a part of a diverse, engaged, and student-centered community. Washtenaw Community College (WCC) strives to make a positive difference in people’s lives through accessible and excellent educational programs and services.
Washtenaw Community College (WCC) is in beautiful Ann Arbor, MI. WCC offers excellent compensation including an outstanding benefit package. • Comprehensive Health, Dental, Life and Vision Insurance provided at a low premium cost • Generous Paid Time Off • Paid Tuition to any college or university • Top Tier Retirement Plan with up to a 12% college contribution • Health Savings Account (HSA)
Position Summary: The Project Management Coordinator – Marketing and Communications is responsible for the coordination of ongoing marketing, PR and communications project work including intake of new projects, project plans, schedules and budgets and paid media collateral trafficking with various outlets. The Project Manager supports the Marketing and Communications Department.
Essential Job Duties and Responsibilities: • Work with the CCO and directors in the development and oversight of project plans, schedules and budgets. • Create processes for tracking, collecting and reporting key performance indicator data to produce monthly dashboards. • Develop comprehensive project and/or production plans to be shared with clients as well as other staff members. • Coordinate with internal resources and third parties/vendors for the flawless execution of projects, ensuring that all projects are delivered on-time, within scope and within budget. • Establish and maintain relationships with third parties/vendors. • Meet with clients to take detailed ordering briefs and clarify specific requirements of each project. • Develop a plan/schedule to monitor and track progress and report as determined. Track project performance, specifically to analyze the successful completion of short and long-term goals. • Develop spreadsheets, schedules, diagrams and process maps to document needs. • Measure project performance using appropriate tools and techniques. Create and maintain comprehensive project documentation and department-wide key performance indicator dashboards to inform communications strategies • Ensure resource availability and allocation, meet budgetary objectives and make adjustments to project constraints based on financial analysis. • Assist with planning, organizing, and executing various programs, special events, and activities related to conferences, educational seminars, webinars, and other related events. • Coordinate logistics for press events, internal and community events. • Assist with creating production schedules for communications and marketing projects including but not limited to publications, promotional materials, and related marketing materials. • Proof related documents and may occasionally write content/program material or assist in its development. • Prepare and assemble materials for visits/tours with community stakeholders such as legislators and policy makers, media and community leaders, organizations. • Other duties as assigned.
Hours/Schedule: Can include some evenings and weekends.
Work Environment: Combination of remote, off campus events, and on campus—the successful candidate must have internet access, appropriate technologies and reliable transportation needed to successfully perform all duties of the position and meet expectations and deadlines. This is subject to change based on college operations.
Minimum Required Knowledge, Skills and Abilities: • Bachelor’s degree in Marketing, Communications, Business Administration, Higher Education, Public Administration or related area OR the equivalent combination of work experience and education. • Excellent computer skills—-fluent in Microsoft Office suite (Word, Excel, Powerpoint, Teams). o Ability to manage the full capabilities of project management software to track team’s standard plan of work and integrated marketing/communications and master event calendar. o Ability to create a marketing dashboard for all KPIs; Includes entering and managing data to produce graphs and charts. o Exceptional Powerpoint presentation skills with the ability to turn monthly results into reports/presentations. • Exceptional customer service skills and confident communicator • Excellent oral and written communication skills. • Proven ability to work in a fast-paced environment, under pressure while maintaining a positive attitude and flexibility. • Proven ability to work independently and as a member of a team in a collaborative environment. • Proven ability to identify/anticipate needs and proactively provide support. • Reliable and thorough to see projects through to completion with a high-level of organization, attention to detail, and the ability to handle multiple simultaneous, time-sensitive projects. • Professional, punctual and dependable.
Additional Preferred Qualifications: • Bachelor’s degree in Marketing or Communications. • PR or Marketing Agency experience—fast paced, understand concepts/expectations for communications, PR, Marketing functions with a strong client focus and customer service orientation. • Experience working in a team-oriented, collaborative environment. • Knowledge of MS Planner or other project management tools. • Knowledge of email or digital communication tools. • Higher-ed experience a plus
NOTES:
Additional Salary Information: Current Washtenaw Community College Employees Salary is determined by BOT Policy 5005***
An Administrative Group employee whose job has been reclassified or who is promoted to a new position shall have his/her salary set at the new salary range minimum or at 10% above current salary, whichever is greater. Starting rate/salary is determined based on education and work history listed on application.
Internal Number: AI9698
About Washtenaw Community College - WCC
For over 50 years, WCC's open-door admissions policy, affordable tuition rates, and high-quality classes have attracted students from local communities and around the world. More than 18,000 register for credit classes each year, and thousands more enroll in non-credit LifeLong Learning classes. WCC's diverse student body includes more than 1,000 students from over 100 foreign countries.WCC's small classes allow for lots of individual attention. The average class size is 22 students. That's a fraction of the size of many basic classes at four-year colleges and universities.WCC also emphasizes convenience. It offers classes seven days a week, at night, and online. And transferring is easy because WCC has agreements with four-year schools throughout Michigan.
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