JOB SUMMARY

The Department of Housing and Residence Life as part of the Division of Student Development helps students develop as leaders who are spiritually formed, critically reflective, and socially and personally responsible.   

As a member of the Leadership Team, the Assistant Director of Assignments and Marketing, manages housing assignments for a 4,000 bed system. Additionally, they provide direction, leadership and supervision to an Assignment Coordinator, and Graduate student.  The Saint Louis University Department of Housing and Residence Life is committed to the total development of the student within an inclusive community through community standards, community experiences, intentional conversations, reflection, and group dialogues. The Department of Housing and Residence Life program is built on a student learning philosophy that values social justice, community, spiritual and personal growth, and academic success.

This Department is committed to creating and maintaining communities that are welcoming and accepting of people of all races, color, sex, religion, national origin, sexual orientation, gender, disability, age and veteran status. Our goal is to instill respect and foster a sense of community by creating, promoting, and supporting residential environments where students, faculty, and staff are provided opportunities to understand, accept, and appreciate each other. Housing and Residence Life is committed to confronting situations of intolerance
that result from lack of respect, knowledge, or awareness.

Staff positions in Housing and Residence Life are not traditional office hour positions. Schedules are influenced by student and community needs. There will be times throughout the year when the Assistant Director will be expected to work evenings and weekends. Availability during this time will be determined in conjunction with the supervisor.

Housing on campus is not required for this Assistant Director role.

JOB RESPONSIBILITIES

The Assistant Director of Assignments and Marketing is a vital member of the residence hall community and a staff leader for the Housing and Residence Life Department. The Assistant Director, is supervised by the Associate Director of Operations, and is expected to work with the rest of the department leadership team to establish goals and strategies for Housing and Residence Life. This position is responsible for the successful implementation of the goals and strategies in their area while remaining true to the mission and vision of the department.

Selection and Assignment Process

• Supervise the selection and assignment process for an on-campus 4,200 bed housing system

• Communicate with students regarding housing operations tasks, deadlines, and processes

• Oversee approval process for early arriving and late stay students

• Serve as primary contact for enrollment management, admissions, student financial services, athletics, and international student services

Recruitment, Training and Development

• Supervise and oversees the hiring and training of assignments and marketing staff

• Conduct staff performance communications; oversees the internal office procedures for student billing and advance payments, updating forms and refund requests, ensuring timely response to emails, tracking archive system for file management, and the housing contract release process;

• Coordinate student communications regarding upcoming processes; responsible for the department website

Occupancy Statics

• Maintain and reports occupancy statics and other information for housing projections, budget development, trend analysis, and data management

• Responsible for appropriate billing of on campus students

Communications

• Manage meetings/communications with departments regarding the processes for housing of on-campus students; works with Center for Accessibility and Resources, athletics, and international student services to determine students housing needs

• Partner with admissions and student financial services staff to verify deposits and completed applications for freshman and non-registered students

Administrative Responsibilities

• Maintain a balanced schedule of office hours for committee, staff one-on-ones, and walk-in appointments

• Provide written reports (weekly, quarterly, and end of the year)

• Participate in budget planning discussions and the development of the fiscal year budget with proposed and revised budget planning;

• Oversee budget lines for assigned areas and/or committee

Assessment

• Utilize quantitative and qualitative assessment to produce positive changes and provide quality service to students

• Support and administer approved department and/or division assessment programs/initiatives

• Capture feedback from residents about assignments, or community success/issues/concerns

• Serve as a direct contact with students and parents

Collaboration

• Assist campus partners with student recruitment initiatives (scholarship weekends, campus visit days)

• Collaborate with other departments and/or other student support offices;

• Work to support Division of Student Development and University strategic priorities, goals and mission

Department-wide Responsibilities

• Serve on/chair departmental and/or division committee(s)

• Advise the Live on Campus crew with innovative, student friendly campaigns

Camps and Conferences

• Coordinate the planning and execution of conference logistics; both pre-conference and onsite

• Maintain accurate expense and billing records. Create, track and send invoices for participants and assigned conferences

• Lead a student team by making decisions, offering advice, and evaluating performance

• Schedule buildings, rooms, and additional needs for each conference

Additional Responsibilities

• Assists in the management of department operations, strategic and master planning, budget, goal setting, and establishing appropriate policies and procedures

• Performs other duties as assigned

REQUIREMENTS

A Bachelors Degree in College Student Personnel, Higher Education Administration, or College Student Development or related field is required. Masters degree preferred.  At least 3-5 years of full-time experience is required, with direct experience overseeing a residential assignment preferred. The Assistant Director position is considered a security sensitive position. Finalists will be subjected to a background check and will be required to submit fingerprints as a part of the process. All candidates will be required to submit academic transcripts to verify education.

Housing on campus is not required for this Assistant Director role.

The Assistant Director must be committed to working within an innovative environment that is focused on the education of individuals and groups of college students within a residential setting.The successful staff member must have a passion for working with a diverse student population, be committed to student satisfaction, possess strong critical thinking and problem solving skills, demonstrate initiative, communicate effectively, have a positive attitude, and an ability to manage structured autonomy.

Keywords: occupancy management, housing operations, conferences, event planning

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About Saint Louis University

Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.

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